What Our E-File Service Provides: Benefits & Security Features

In this final installment of our blog series on business e-filing, we dive into specific benefits and explain the security features of our e-file system. We’re talking data encryption, SOC-II certification and HIPAA compliance!

In this three-part blog series about e-filing year-end tax forms, we’ve previously covered the main advantages of the service and walked you through the site. In this post, we’ll wrap up the series by diving into specific benefits and security features of our e-file system.

E-File Service ProvidesSystem features

  • Streamline billing by “batching” forms into a separate order for each recipient*
  • You can set up multiple payers**
  • If there is an error when uploading your file, the system will alert you
  • Payers & recipients are stored for use next year
  • You have full access to recipient forms for four years
  • You can access all reports 24/7
  • TIN verification is included
  • Reprinting of forms is possible – this is helpful if an employee misplaces their W-2 and needs a copy, for example
  • You will receive an instant IRS notification of receipt when you submit
  • We e-deliver or print & mail to your recipients from our secure print facility
  • Online and phone support is available

*Recipients – the employees who receive the forms
**Multiple payers – entities within a company that need to file individually

Worried about security?

Authorized IRS e-file provider
We are 100% compliant with IRS regulations

Data encryption
We use a 256-bit encryption (the same as bank-level security) and each file is encrypted throughout the process

SOC certification
Our facility has achieved SOC-II Certification from the American Institute of Certified Public Accountants

HIPAA compliance
Our facility complies with the latest HIPAA Security regulations

Final benefit recap & key takeaways about e-filing year-end forms

Removes the need to purchase paper forms
Reduces the manual labor that goes into printing year-end forms in-house, which frees up time for other projects
Removes the need to upgrade your system if certain forms change

We’re here to help

Take a look at a more comprehensive list of advantages here. If you have any questions, please feel free to reach out to our tax expert, Michelle Blouin, here or by clicking the button below.

Tax Expert

*This blog post was originally published in December 2018, it was updated in November 2021.

How to E-File: Simple Steps to Use Our Tool

To demystify the e-filing process, we created this quick video and blog post. You’ll see how easy it is to set up an account, submit a file and checkout. With our e-filing option, you save time, money and tons of frustration.

This blog post is for you visual learners! In the video below, we’ll walk you through the basics of our e-file site.

We know implementing a new way of handling your year-end tax forms might be overwhelming at first, but it offers new solutions to old problems, which is incredibly freeing! With our e-filing option, you save time, money and tons of frustration. Honestly, what could be better during tax time?

How to file online

1. Create an account
2. Set up payers and recipients
2. Complete and file a tax form

Request a demo

If you would like to request a free demo or have any questions about online tax filing, please reach out to Michelle Blouin, here or by clicking the button below.

Tax Expert

*This blog post was originally published in November 2018, it was updated in November 2021.

Top 8 Advantages of Online Tax Filing

What does online tax filing for businesses actually do? Essentially, e-filing removes the bulk of the manual process that is involved in printing and mailing your business’s year-end forms. But there are even more reasons to consider filing online…explore them in this blog!

Electronic filing is quickly becoming the preferred method for filing 1099s, W-2s and other business tax forms due to its accuracy, security and speed. Filing online removes the bulk of the manual process that is involved in printing and mailing your year-end forms. With digitization, you can free up staff resources AND enjoy faster processing, improved communications, better recordkeeping and greater accuracy. It’s a win-win!

Tax_Advantages

What are the top advantages of online tax filing?

  1. Convenience
    No software or paper forms needed – quickly and easily enter your data online. We print and mail the forms to your recipients, and e-file the form data with the IRS and/or SSA.

  2. Enhanced security
    Protect your data using the strongest encryption program available. Data is transmitted to our high-security, SOC certified print-and-mail facility.

  3. Greater accuracy
    Built-in validations to help catch the majority of user errors before the return is submitted. (1% error rate compared to 20% with paper tax returns.)

  4. Our e-file site is always up-to-date
    This eliminates the need to reformat your software if the IRS changes forms.

  5. Proof of receipt
    Instant email notifications for each completed step, acknowledgement and confirmation that your return was received and accepted.

  6. You have access to the system 24/7
    Review data and pull reports at any time. Access filings for at least four years.

  7. Build momentum
    Save payer and recipient data to reuse each year. Your future self will thank you!

  8. Help is easy
    Online and phone support is available if you get stuck.

Make your (work) life easier

We’re not going to beat around the bush here, we all know it’s true: tax time can be a tough time. The amount of staff time and labor involved in processing year-end forms can be cumbersome and stressful. But filing year-end forms is a requirement, so it’s going to have to happen regardless. Why not make it easier on yourself and your business? Online tax filing is worth checking out.

If you have any questions about online tax filing or other tax questions, please feel free to reach out to our tax expert, Michelle Blouin, here or by clicking the button below.

Tax Expert

*This blog post was originally published in November 2018, it was updated in November 2021.